Document Authentication and Legalization Procedures
Quite often, American citizens and business persons require that certain documents be "legalized" or "authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature of the documents and are similar to the requirements of all other governments throughout the world.
If the document is in the Ukrainian language and requires merely notarization, then it may be signed by the signatory person before a Ukrainian consular officer at the Consulate offices who will thereafter notorize it. The fees for such notarization are $40.00 per document. This procedure is known as the "notarization" process and is substantially similar to the procedures followed here in the US.
Authentication by the US Department of State
All other documents which are issued by American governmental entities, or which are business documents or are documents which have been previously notarized in accordance with the procedures of the various states must be "authenticated" in accordance with the Rules and Regulations for Authentication of Documents promulgated by the Department of State of the United States. These rules are set forth at the end of this document.
Authentication by the Ukrainian Consulate
The Consulate General of Ukraine will legalize only those U.S. documents, each of which has been duly authenticated by the appropriate U.S. authorities.
Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island or Vermont:
3. Fee Structure for Legalization of Documents
For legalization of each document relating to the enforcement of rights an individual (physical person) but not an individual acting on behalf of a legal entity
For legalization of each document relating to the enforcement of rights juridical person (legal entities) in Ukraine
* For expedite service of less than nine business days, each of the respective fee is doubled.
4. The Consulate General of Ukraine accepts processing fees only in the form of money order made payable to the “Consulate General of Ukraine in New York”.
At the specific request of a submitting party, documents will legalized at the same or next day (up to three documents). For expedite service of less than nine business days, each of the respective fee is doubled.
Please also be advised that documents received on Saturday, Sunday or a legal Ukrainian or American holiday are considered received on the following business day.
Department of State of the United States
ABRIDGED FROM DEPARTMENT OF STATE PUBLICATION 9518
United States Department of State
The Department of State is responsible for providing authentication services to U.S. citizens and foreign nationals on all documents that will be used overseas. Documents include: company bylaws, powers of attorney, trademarks, diplomas, transcripts, invitations, letters related to degrees, distributorship agreements, statements of non-marital status, articles of incorporation, good standing certificates, certificates of merger, home studies, job certifications, letters of reference, deeds of assignments, patent applications, etc.
The Authentication Office (of the Department of State) is responsible for singing and issuing certificates under the Seal of the United States. It also ensures that requested information will serve in the interest of justice and is not contrary to U.S. policy.
This office (FMSS/GS/AUTH) is located at 518 23rd Street, NW, SA-1 Columbia Plaza, Washington, D.C. 20520, tel.: (800) 688-9889.
Request for Authentication Services
A request for authentication services under 22 CFR., Part 131, should include the reason for authentication and the name of the country where those documents will be used.
1. acknowledged before a notary public;
Prior Certification (special documents)
A. Birth, marriage, and death certificates and court files (divorce decrees, probated wills, judgments, etc.)
1. certified by the custodian of those records;
B. Documents executed by a Federal agency
Certified under the official seal of the agency.
C. Educational documents
1. An official of the school, college, or university, preferably the registrar, must certify the document as being an official record or a true copy of the original document;
Another procedure that may be used for educational documents, if acceptable in country of intended use:
1. make a copy of the document and certify that it is a true copy of the original;
2. acknowledge before a notary;
3. have certified by the clerk of court of the county in which the notary is commissioned;
4. have certified by the Secretary of State of the State in which the document is executed.
D. Animal health certificates
Must be certified under the official Seal of the United States Department of Agriculture in the State in which the document originates.
1. All seals and signatures must be originals.
Number of documents that can be authenticated while you wait:
Documents received by mail
Documents forwarded to an Embassy or Consulate by the Authentication Office
Go to TOP of PAGE
Top of page | BRAMA - Gateway Ukraine | Questions for the Consulate | Consulate Homepage